November 2021

As the end of the quarter approaches, your teachers will need to go through the ReportCard input process.  This means an administrator will allow input, the teachers will enter grades into the ReportCards and then the administrator will close input.  From there, you can either print the ReportCards or permission them to be viewed by parents online. Opening up teacher input for 1st Quarter ReportCards will require:

  • Changing input for 1st mid-quarter from ‘Allow Input’ to ‘Input Complete’ in ‘ReportCard Input Controls’
  • Changing input for 1st quarter ReportCards from ‘Not Yet’ to ‘Allow Input’ in ‘ReportCard Input Controls’
  • Having teachers go through the 1st quarter ReportCard input process
  • Closing the input process by changing ‘allow input’ to ‘input complete’

If your school is printing report cards, keep in mind that you can allow your parents to view them online.  This option will save your school time, money and the environment.  If a parent signature is needed to verify that they have seen the report cards, then you can create a WildCard field where parents can enter in their initials and the date electronically, letting you know they have viewed the report card. Here are the steps to allow viewing online:

  1. Go to ‘Grades’ then ‘Parent View Controls’
  2. In the ReportCard column, choose which grade levels will need their ReportCards viewable online and change those grade levels from ‘NO’ to ‘YES’.
  3. Click ‘Submit’

You will need to make sure that input has been set to ‘Input Complete’ in ‘ReportCard Input Controls’.  Click here to read more about setting up a WildCard field for a virtual signature!

Review Your ReportCards! One very important step in creating report cards is to make sure everything has been set up correctly. This requires looking over a report card to double check:

  • Course names
  • Subcategories
  • Grade scales/marking codes
  • Formatting
  • Printing

As the end of the trimester approaches, your teachers will need to go through the ReportCard input process.  This means an administrator will allow input, the teachers will enter grades into the ReportCards and then the administrator will close input.  From there, you can either print the ReportCards or permission them to be viewed by parents online. Opening up teacher input for 1st Trimester ReportCards will require:

  • Changing input for 1st mid-trimester from ‘Allow Input’ to ‘Input Complete’ in ‘ReportCard Input Controls’
  • Changing input for 1st trimester ReportCards from ‘Not Yet’ to ‘Allow Input’ in ‘ReportCard Input Controls’
  • Having teachers go through the 1st trimester ReportCard input process
  • Closing the input process by changing ‘allow input’ to ‘input complete’

If your school is printing report cards, keep in mind that you can allow your parents to view them online.  This option will save your school time, money, and the environment.  If a parent signature is needed to verify that they have seen the report cards, then you can create a WildCard field where parents can enter in their initials and the date electronically, letting you know they have viewed the report card. Here are the steps to allow viewing online:

  1. Go to ‘Grades’ then ‘Parent View Controls’
  2. In the ReportCard column, choose which grade levels will need their ReportCards viewable online and change those grade levels from ‘NO’ to ‘YES’.
  3. Click ‘Submit’

You will need to make sure that input has been set to ‘Input Complete’ in ‘ReportCard Input Controls’.   Click here to read more about setting up a WildCard field for a virtual signature!

Review Your ReportCards! One very important step in creating report cards is to make sure everything has been set up correctly. This requires looking over a report card to double check:

  • Course names
  • Subcategories
  • Grade scales/marking codes
  • Formatting
  • Printing

All present-day finance transactions can be edited and/or deleted by the original author. Furthermore, you can edit the account and the description for any previous-day transactions.  Here are the steps to deleting a present-day transaction:

  1. Go to ‘Finance’
  2. Click on the ‘Deposits and Charges Report’ button
  3. When the report filters appear at the top of your page, set the parameters you need
  4. Check mark the option for ‘Edit Mode’
  5. Click ‘View Report’
  6. For any present-day transactions you would like to delete (found near the bottom of the report) , click ‘Delete’ next to the specific transaction

Here are the steps to editing a present-day transaction:

  1. Go to ‘Finance’
  2. Click on the ‘Deposits and Charges Report’ button
  3. When the report filters appear at the top of your page, set the parameters you need
  4. Check mark the option for ‘Edit Mode’
  5. Click ‘View Report’
  6. For any present-day transactions you would like to change (found near the bottom of the report), select the field(s) you would like to change, then click ‘Change’

Here are the fields that can be edited on a present-day transaction:

  • Family
  • Description
  • Amount
  • Account

Here are the fields that can be edited on a previous-day transaction:

  • Description
  • Account

To learn more about editing a finance transaction, watch the video tutorial!

Tired of taking attendance for different homeroom accounts? By setting up Primary/Secondary accounts, you can take attendance for your other homeroom accounts from one primary account.  If your school has multiple homerooms for different preschool schedules, this feature will help save you time and confusion!  This feature is also helpful for:

  • Principals who also have a homeroom class
  • Teacher aides who help out the homeroom teacher
  • Middle school teachers who use block scheduling

Here are some FAQ links to explain Primary/Secondary accounts and help get you started:

For parents, viewing a student’s attendance has never been easier! Along with the other viewable reports (grade book, report cards, missing assignments), you can also view your child’s attendance calendar!

Here are the steps for parents to view their child’s attendance calendar:

  1. Log into your parent account
  2. On the Home screen, scroll down to the options to view your child’s report cards or grade book grades
  3. In the column for Attendance Report, click the ‘View’ button

If your parent account does not show a View button or an Attendance Report option, then your school may not have enabled this feature. Contact your school administrators to suggest that they allow for attendance report viewing for parents.

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