May 2021

Opening up teacher input for 4th Quarter Report will require:

  • Confirming the quarter dates in ‘Grades’ then ‘Report Card Input Controls’
  • Changing input for the mid-quarter report from ‘Allow Input’ to ‘Input Complete’
  • Changing input for the 4th quarter report cards from ‘Not Yet’ to ‘Allow Input’
  • Having teachers go through the quarter report card input process
  • Closing the input process by changing ‘Allow Input’ to ‘Input Complete’
  • Some schools also have a ‘Semester 2’ and/or a ‘Final’ column on their report cards. If this has been set-up at your school, then you will need to open up input for those grading periods as well.

Summer Transition!

We will be turning on the Summer Transition steps later this month to help get your system wrapped up for the current year and ready for next year. Here are explanations of what your school will need to complete before the end of the summer:

  • Creating a statement to appear on report cards declaring that the student will be moving forward to the next grade level
  • Marking any students who will not be moving forward as ‘Not Promoted’
  • Creating any new Homeroom teacher accounts
  • Establishing the Homeroom teacher changes for next year
  • Moving the students forward to their new homerooms and grade levels
  • Assigning courses to teachers and filling those courses with students

HelpDesk is dedicated to helping make the Summer Transition an easy process and allow you more time to enjoy your summer break.  Please contact HelpDesk if you have any questions about getting started.  Once these steps have been completed, please notify HelpDesk so that they can move your school forward to the new school year. On the Summer Transition steps, there are a few details to note:

  • After each step is a blue question mark, which are links. When you click one, the system will pull up an FAQ which will provide more information about that step.
  • After some of the steps are links to a video tutorial. When you click one, the system will pull up an FAQ/video tutorial which will provide more information about that step.
  • There is a button underneath the Summer Transition title, which will allow you to ‘hide’ these steps.  This is helpful if you have already completed the steps or will not start on the steps until later this summer.
  • The last and final step to ensure that your system is ready to operate for the 2021-2022 school year  is to have HelpDesk move your forward.  This requires you to contact HelpDesk so that we can verify everything has been completed and confirm with you that your school is ready to move forward.

Opening up teacher input for 3rd Trimester Report will require:

  • Confirming the 3rd trimester dates in ‘Grades’ then ‘Report Card Input Controls’
  • Changing input for the 3rd trimester from ‘Not Yet’ to ‘Allow Input’
  • Having teachers go through the trimester report card input process
  • Closing the input process by changing ‘Allow Input’ to ‘Input Complete’

Summer Transition!

We will be turning on the Summer Transition steps later this month to help get your system wrapped up for the current year and ready for next year. Here are explanations of what your school will need to complete before the end of the summer:

  • Creating a statement to appear on report cards declaring that the student will be moving forward to the next grade level
  • Marking any students who will not be moving forward as ‘Not Promoted’
  • Creating any new Homeroom teacher accounts
  • Establishing the Homeroom teacher changes for next year
  • Moving the students forward to their new homerooms and grade levels
  • Assigning courses to teachers and filling those courses with students

HelpDesk is dedicated to helping make the Summer Transition an easy process and allow you more time to enjoy your summer break.  Please contact HelpDesk if you have any questions about getting started.  Once these steps have been completed, please notify HelpDesk so that they can move your school forward to the new school year. On the Summer Transition steps, there are a few details to note:

  • After each step is a blue question mark, which are links. When you click one, the system will pull up an FAQ which will provide more information about that step.
  • After some of the steps are links to a video tutorial. When you click one, the system will pull up an FAQ/video tutorial which will provide more information about that step.
  • There is a button underneath the Summer Transition title, which will allow you to ‘hide’ these steps.  This is helpful if you have already completed the steps or will not start on the steps until later this summer.
  • The last and final step to ensure that your system is ready to operate for the 2021-2022 school year  is to have HelpDesk move your forward.  This requires you to contact HelpDesk so that we can verify everything has been completed and confirm with you that your school is ready to move forward.

We have released the Phase 2b changes for Virtual Attendance.  In these changes, we have created a comprehensive attendance report which will include all notes entered into Monitor, virtual status, as well as Medical Attendance and the Yellow Phone Icon notes! The report, called the Detailed Attendance Report, is a CSV or Excel spreadsheet that will help find past attendance data that may need to be edited.

We at HelpDesk are here to help you analyze and edit past data. We can download and review your detailed report for you and figure out the best way to update past records. Please let us know if you need any help – we are happy to do so!

Detailed Attendance Report:

Where is it?

    • Click Reports
    • Click Attendance
    • Click Detailed Attendance Report

What is it?

    • This report is a CSV (Excel spreadsheet)
    • You can select any date range from the current school year
    • You can select students by grade level
    • There is an option to view All Grades (all students), however please be aware that the file will be very large if you also select a large date range. If that’s the case, your browser may time-out waiting to download such a large file.
    • Data included: Student name, homeroom, grade, date, attendance status, tardy time-in, total minutes missing, unexcused, virtual status, Monitor Notes, Yellow Phone Icon Notes, and Choice status (WI only schools).

How do I use it?
Once again, please don’t hesitate to ask HelpDesk to help you with this report in determining what changes need to be made as well as helping you with making those changes. . Because of the timing of our Virtual Attendance Updates, we understand that there may be a lot of data to edit and we want to help make your lives easier.

In general, you can use the sort function in your spreadsheet software to organize the data and identify which students need to be edited and for which dates. For example, if you used Medical Absence to stand for ‘Virtual’ in the past, then you would follow these steps:

    • Select a Grade Level and click “Download Detailed Attendance Report CSV”
    • Select the whole spreadsheet by clicking in the upper left cell
    • Sort the data by the “Attendance Status” column
    • Scroll to find the Attendance Status of “A-M”
    • Tip: You can delete any rows and columns that aren’t needed

Another example might be if you used the Notes option in Monitor to annotate virtual learning, then you could sort by the “Monitor Notes” column and then the “Attendance Status” column. Yet another example might be if you used the Yellow Phone Icon Notes in Monitor, and if that’s the case then you would sort by that column.

Please let us know what your method of recording past data was and we’ll be happy to help sort and filter the report. Don’t forget; we are here to help!

HelpDesk would love to help you get your attendance up-to-date with regards to virtual attendance. If there were students, homerooms, grade levels or the whole school that learned virtually this year that you would like reflected in the attendance records, contact HelpDesk to find out how we can help.

After the start of the 3rd quarter, principals have the ability to allow individual teachers to edit ReportCard grades for the entire year without having to ‘allow input’ for a specific grading period or without having to ‘allow input’ for the whole school. Once a principal has given permission to a specific teacher to edit ReportCard grades for the entire year, then that teacher will need to follow these steps:

  1. Go to ‘Grades’
  2. In the first drop down inside the gray box at the top, choose the course that has ReportCard grades that need to be edited
  3. Click the large yellow button that reads ‘You are temporarily allowed to edit ReportCard grades for the whole year’
  4. You will now see the list of students in that course and their ReportCard grades
  5. Click ‘Edit’ next to the student whose grade you would like to change
  6. Enter in a grade or change an existing grade for that student, then click ‘Update’
  7. Repeat these steps for any additional student grades or courses

Click here to read the FAQ on Principal’s Only report card editing.

If you have set up Scheduled Payments for your Tuition account, you’ll want to make sure you have chosen an end date or a total number of payments. Otherwise your tuition payments will continue even after school has stopped for the summer! Here is how you can view/edit your schedule payments:

  1. Log into your parent account
  2. Click on the Finance icon
  3. In the left hand menu, click on ‘Schedule a Payment’
  4. At the top of the page will be the schedule payments you have already created; click the arrow to the right of the payment you want to view/edit
  5. Look for the line the reads ‘Original Payment Duration:’ and double check that the future payment dates will be ending on the correct date
  6. If the future payments are incorrect, then go to the next heading ‘New Payment Duration’ and make the necessary changes there

Click here to read the FAQ on editing a Schedule Payment.

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